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Logistics Management Industry
Accounting Associate
K Line Logistics Philippines Inc. (Cebu)
Logistics Management
DUTIES & RESPONSIBILITIES
1. ACCOUNTING REPORT
a. Production Report
b. Liquidation report, petty cash and accounting related
c. Other accounting related report
2. ACCOUNTS PAYABLE
a. Prepare and request payment
b. Monitor and ff up completion of payment transaction
3. ACCOUNTS RECIEVABLE
a. Monitor aging of accounts
b. Send SOA to clients
c. Reconcile with Head office and clients for AR related concerns
d. Other Accounting Related Task
e. Monitor Cash advances of KLLP South or Cebu office
f. Costing of transactions
g. Annual business permit renewal of KLLP south office
LOCATION: Pasay City
Job brief:
We’re looking for a results-driven sales person with excellent interpersonal skills and proven track record in sales – retail and foodservice – to actively seek out and engage customer prospects in CALABARZON.
Management’s EXPECTATIONS:
Qualified candidates who will provide complete and appropriate solutions for every customer in order to boost top-line revenue growth, customer acquisition levels and profitability.
Responsibilities:
- Present, promote and sell OMI’s products using solid arguments to existing and
prospective customers - Perform cost-benefit and needs analysis of existing/potential customers to meet
their needs - Establish, develop and maintain positive business and customer relationships
- Expedite the resolution of customer problems and complaints to maximize
satisfaction - Achieve agreed upon sales targets and outcomes within schedule
- Coordinate sales effort with team members and other departments
- Analyze the territory/market’s potential, track sales and status reports
- Assist Operations in terms of supply management with reports on customer needs, problems, interests, competitive activities, and potential for new products and services.
- Keep abreast of best practices and promotional trends
- Continuously improve through feedback
Requirements and skills
- Proven work experience as a Sales Representative covering the CALABARZON area
- Highly motivated and target driven with a proven track record in sales
- Excellent selling, negotiation and communication skills
- Prioritizing, time management and organizational skills
- Ability to create and deliver presentations tailored to the audience needs
- Relationship management skills and openness to feedback
- Bachelor’s degree in business or a related field
LOCATION: Laguna
Job brief
We’re looking for a results-driven sales person with excellent interpersonal skills and proven track record in sales – retail and foodservice – to actively seek out and engage customer prospects in Provincial North Luzon.
Management’s EXPECTATIONS:
Qualified candidates who will provide complete and appropriate solutions for every customer in order to boost top-line revenue growth, customer acquisition levels and profitability.
Responsibilities:
- Present, promote and sell OMI’s products using solid arguments to existing and
prospective customers - Perform cost-benefit and needs analysis of existing/potential customers to meet
their needs - Establish, develop and maintain positive business and customer relationships
- Expedite the resolution of customer problems and complaints to maximize
satisfaction - Achieve agreed upon sales targets and outcomes within schedule
- Coordinate sales effort with team members and other departments
- Analyze the territory/market’s potential, track sales and status reports
- Assist Operations in terms of supply management with reports on customer needs, problems, interests, competitive activities, and potential for new products and services.
- Keep abreast of best practices and promotional trends
- Continuously improve through feedback
Requirements and skills
- Proven work experience as a Sales Representative covering the provincial north Luzon area
- Highly motivated and target driven with a proven track record in sales
- Excellent selling, negotiation and communication skills
- Prioritizing, time management and organizational skills
- Ability to create and deliver presentations tailored to the audience needs
- Relationship management skills and openness to feedback
- Bachelor’s degree in business or a related field
LOCATION: Pampanga
“K” Line Logistics (Phils.), Inc. was incorporated in 1990 as an International Airfreight Forwarder and Licensed Customs Broker.
Despite the stiff competition in the Airfreight Industry, KLLP has grown dramatically over the last 28 years. Manned by well capable and well-trained employees, our clients are assured of highly personalized and first-class service. Today, the company has fully evolved into a full-scale freight forwarding and logistics provider to worldwide multinational and domestic customers.
JOB SUMMARY:
The Business Development Officer will be responsible for generating new sales and acquiring new accounts for the company by offering “K” Line Logistics services. This role involves creating proposals for prospective and existing customers, as well as ensuring smooth coordination with the KLL Cebu team for the execution of agreed-upon services. This role will also assist the KLL accounting team in the collection of Accounts Receivable (AR) for both acquired and assigned accounts. Expanding business with existing customers is a key responsibility, alongside submitting weekly sales reports to the immediate superior. The role requires meeting the KPIs set by the management to drive growth and profitability.
JOB QUALIFICATION:
• Bachelor’s/College Degree in Marketing, Management, Customs, Industrial Engineering
• Work Experiences: At least 2 years’ experience
JOB DESCRIPTION:
1. Generate new sales/new accounts for the company by offering KLL services
2. Generation of Proposal to prospect/existing customer
3. Close coordination with KLL Cebu team for agreed services offered to client
4. Assist KLL accounting in collection of AR for acquired and assigned accounts5
5. Expand business with existing customer
6. Submit weekly sales report to immediate superior
7. Meet required KPI set by the management
LOCATION: Cebu
Functional Responsibilities
• Check new bookings via VMS system.
• Update shipping details and confirm bookings via VMS.
• Move and create shipment reference in VMS system.
• Book shipment with nominated carrier (thru email or web).
• Coordinate with CFS and Transport team – for consol shipment.
• Update Import Security Filling (ISF) on VMS system.
• Update Cargo Received (GR) on VMS system.
• Prepare and submit Final Shipping Instruction (FSI) to carrier.
• Prepare and submit Shipping Advise on VMS system.
• Scan and Upload Docs.
• Prepare payment to carrier and billing to clients.
LOCATION: Makati City
OBEJECTIVE:
The Assistant DDS Manager (ADDSM) provides quality and efficient Customer Service to DDS Department’s internal and external clients through ensuring that day-to-day operations of Warehousing, Forwarding and Trucking Sections are handled well, which includes but not limited to recommending hiring of DDS personnel, motivating and training each team member and solving issues and challenges of the department. In addition, to the position requires him/her to assist DDS Manager in eveloping, analyzing and implementing programs such as Operations Excellence, Customer Service Training, Good Warehouse Practices, and Supply Chain/Logistics industry best practices.
KEY FUNCTIONS:
- Ensures that external and internal customers are managed according to he service level standards and continuously improve service to meet the growing demands of the industry while ensuring profitability for the company. This will be demonstrated through regular Business Reviews with the client (external).
- Monitors the profitability of each service per account and recommend solutions on how a win-win solution can be implemented to benefit both the company and the client.
- Supports the Department Head on overall profitability of the department while maintaining the service level requirements of the customers.
- Develops, organize and implements the department projects that will contribute to the overall improvement and solutions needed. Projects can be provided by Management or developed internally w/in the department
- Establishes network and good working relationship with suppliers and carriers to allow market competitive advantage to help the service grow to optimum level. Conduct regular meetings and review on the performance to assess the need to improve or recommend replacement.
- Ensures that work culture embodies the core values, vision and mission of the company and ways of working are disciplined in accordance to the company code of discipline.
- Ensures that department objectives and goals are supported and drives the team to achieve the financial and operational targets set by the company.
- Ensures that direct reports and all personnel performs the tasks assigned to him/her and submits required reports on time. ADDSM needs to ensures compliance to set standards and as per requirement of both internal and external client.
o Distribution Center Supervisor (DCS)/Warehouse Supervisor
o Inventory Management Supervisor (IMS)
o Trucking Supervisor or Officer (TS/O)
o Forwarding Supervisor or Officer (FS/O)
o Special Projects Team Lead or Officer (SPTL/O)
o Admin & Compliance Officer (ACO)
o Safety & Security Officer (SSO) - Provides regular reports (Daily, Weekly & Monthly) to DDS Manager as defined and agreed on “Annex A”;
o Warehouse Inbound & Outbound Report (EOD Report) per client and consolidated.
o Customer Order Fulfillment Report
o Inventory Record Accuracy Report per client and consolidated
o Trucking Section Reports per client and consolidated
o Forwarding Section Report per client and consolidated
o Special Services/Value Added Services
o Admin & Compliance Section Report
o Safety & Security Reports
o Other Reports that may be required from time-to-time. - Ensures compliance to set standards and as per requirement of both internal and external client.
- Monitors and addresses administrative related issues and coordinates with related support groups to resolve the concerns
- Leads, train and develop people to ensure growth and succession within the department.
- Attends to client concerns, meetings and business reviews and ensures OFII is well represented.
- Review, analyze and recommend improvements and action plans to reduce operational costs.
- Performs other tasks that may be assigned from time to time.
LOCATION: Carmona Cavite
OBEJECTIVE:
Responsible for checking of outgoing and incoming shipments with due care according to prescribed lead time and documentation requirement of internal and external client and other work-related task assign by the superior.
KEY FUNCTIONS:
Freight Forwarding Coordinator
- Provides on time quotation to existing clients and prospect clients based on approved Rate Sheet via email or formal proposal/quotation o Forwarding Officer must be copied on the email and correspondences
- Sends booking confirmation on a daily basis via email which includes the exact day of pick up and informs clients should there be changes on the schedule via email and phone call
- Provides Forwarding Section’s clients shipment status on a daily basis until shipment is completed
- Ensures that proof of delivery and pertinent documents duly signed by Forwarding Section’s clients are available on time i.e. within five workings days otherwise formal Incident Report (IR) must be provided within two (2) working days
- Reports to Forwarding Officer shipment(s) with issue such as but not limited to shipment with discrepancy between documents and physical or actual items, missing items upon receipt of ultimate consignee, delayed shipments, damaged items while in transit and missing document
- Provides daily, weekly and monthly detailed shipment report per client
- Provides daily, weekly and monthly performance report
- Schedules Forwarding Checkers and manage their time effectively and efficiently:
o Checkers must be on the client’s facility at least 15 minutes earlier than the call time
o Checkers must ensure that required documents are ready such as but not limited to Delivery Receipt, Waybill, Sales Invoice (SI) and Purchase Order (PO) before leaving DDS office
o Checkers must ensure that items are completely loaded i.e. the items sated on SI/PO and actual items are tally
o Checkers must ensure that client’s items are in good condition prior to loading otherwise it will be reported to client’s authorized representative and secures formal approval if items not in good condition will be included to items for shipment o Checkers must ensure that documents such as but not limited to Delivery Receipt, Waybill, Sales Invoice (SI) and Purchase Order (PO) are signed by client’s authorized representative before leaving the latter’s facility
o Checkers must report all completed transactions and transmit
JOB DESCRIPTION – Freight Forwarding Coordinator (FFC)
pertinent documents such as but not limited to Delivery Receipt, Waybill, Sales Invoice (SI) and Purchase Order (PO)
o Checkers must liquidate cash received from Forwarding Officer for transportation expense within the day or if not possible on next working day
o Checkers must deliver DDS Sales Invoice to its clients
- Sales Invoice and Transmittal Slip will be prepared by Billing Clerk
- Sales Invoice and Transmittal Slip must be signed by the client’s authorized representative
- Duly signed Sales Invoice and Transmittal Slip must be returned to Billing Clerk within the day and if not possible on next working day
✓ Reports Forwarding Section Checkers issues in the workplace to Forwarding Officer
✓ Performs tasks that maybe be assigned from time to time such as Special Projects
✓ Ensures to meet the Key Result Areas (KRAs) and Key Performance Indicators (KPIs)
✓ Performs other tasks that may be assigned from time to time.
LOCATION: Cebu
Job Summary: The General Manager – Logistics is responsible for overseeing the overall operations, strategic planning, and financial performance of the logistics company. The role involves managing supply chain processes, ensuring efficient transportation and distribution, optimizing costs, and enhancing customer satisfaction. The General Manager will lead cross-functional teams and drive continuous improvements in logistics operations.
Key Responsibilities:
• Develop and implement strategic plans to improve logistics and supply chain efficiency.
• Oversee daily operations, including warehousing, distribution, and transportation.
• Manage budgets, cost controls, and financial performance to meet business goals.
• Ensure compliance with industry regulations, safety standards, and company policies.
• Build and maintain relationships with clients, suppliers, and stakeholders.
• Analyze logistics data and key performance indicators (KPIs) to identify areas for improvement.
• Lead and mentor teams, fostering a culture of accountability and performance excellence.
• Implement technology-driven solutions for operational optimization.
• Collaborate with sales and customer service teams to enhance client satisfaction.
• Negotiate contracts with vendors, carriers, and service providers.
Qualifications & Requirements:
• Bachelor’s degree in business administration, Supply Chain Management, Logistics, or a related field (master’s degree preferred).
• Minimum of 10 years of experience in logistics, supply chain, or transportation management.
• Proven leadership experience in a senior management role within the logistics industry.
• Strong understanding of logistics technology, transportation management systems (TMS), and industry best practices.
• Excellent analytical, problem-solving, and decision-making skills.
• Effective communication, negotiation, and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of regulatory compliance, safety protocols, and industry standards.
LOCATION:Makati City
JOB OBJECTIVE:
The Warehouse Inventory Staff (WIS) for warehouse provides quality and efficient
service to DDS Department’s internal and external clients by performing accurate and
timely periodic inventory count and thorough reconciliation for any possible variances.
KEY FUNCTIONS:
• Secures inventory cycle, daily, weekly, monthly, quarterly, semi- annual and year-end count schedule from Inventory Officer or Supervisor.
• Performs regular inventory cycle procedure, such as, daily, weekly, monthly, quarterly, semi-annual and year-end count.
• Conducts validation for discrepancies found during count and reports to Inventory Officer/Supervisor the complete details of reconciliation.
• Ensures that item stored per location/bin is tally to what is registered in WMS through location integrity reporting.
• Assist in implementation of inventory control procedures.
• Ensures new SKUs are properly checked (weighed, measured and cataloged) and reviews MSDS for proper handling and storage for cascade to warehouse team members.
• Ensures to meet the Key Result Areas (KRAs) and Key Performance Indicators (KPIs).
• Conducts training & provide guidance to Warehouse Personnel on proper procedures and protocols related to Inventory Management.
• Assist warehouse team in picking or checking, and other warehouse operations related activities when needed.
• Performs tasks that may be assigned from time to time such as Special Projects that Inventory Supervisor may delegate.
LOCATION:Carmona Cavite
1 Generation of work instruction
1.1 Generate work instruction for operation with coordination from BDO or CS
1.2 Generate cost reference per transaction and update as per advice by account owner
1.3 Indicate complete billing details
2 Booking of shipment to service supplier
2.1 Coordinate with CS for booking request to desired service supplier
2.2 Send booking details to client
2.3 Monitor transaction status until complete
2.4 Send completion report to client for complete task execution
3 Assist in monitoring of cntr deposit
3.1 Follow up shipping lines for status request
3.2 Coordinate with operations for completion of docs required for cntr deposit refund
4 Assist KLL Cebu Accounting staff
4.1 Assist in making follow-up with service supplier for prompt invoice availability
4.2 Check suppliers’ invoices if within agreed rates and if attachments are complete
5 Assist operation in compliance of liquidation requirements
5.1 Check liquidation documents of field operations prior to sending to KLL Accounting staff and heads up for errors
5.2 Heads up operations supervisor for some abnormalities of liquidation
6 Perform other related tasks as per assignment e.g. Billing invoice and production report
LOCATION:Cagayan De Oro
1. JOB SUMMARY:
1.1. The Supervisor implements the operation plans. He is responsible for the achievements of all targets. He ensures that all reports are submitted on time either concerning operations or violations of code of ethics and discipline or violations of safety standards or violations of clients’ standards. He ensures that subordinates’ performance is monitored and recorded. He ensures that continuous improvement and 5S are practiced.
2. JOB RESPONSIBILITIES:
2.1. Supervise all the manpower assigned either in Yard or PDI Operation.
2.2. Supervise all the activity to again Clients’ requirements.
2.3. Supervise the maintenance of all equipment & tools necessary to again the clients’ requirements.
2.4. Ensure that all materials needed in the operations are reported for ordering, ordered, and available to operations and being used properly.
2.5. Ensure that company resources are being utilized properly.
2.6. Supervise in initiating improvements and consistently report activities involving the operations.
2.7. Ensure that the area assigned is secured and all safety practices are implemented.
2.8. Supervise and ensure that subordinates follow the Company Code of Ethics & Discipline.
2.9. Supervise and ensure that Quality Standards required by clients are prac2ced and implemented.
2.10. A9end regular operations’ meetings to develop priori2es which are in line with sales requirements.
2.11. Prepares reports regarding output, accidents, incidents and any violations insafety practices.
2.12. Closely coordinates with operations Scheduler and controller.
2.13. Closely coordinates with Security and Safety Officer.
3. QUALIFICATIONS
3.1. EducaDon: College Graduate of Automotive courses
3.2. Work Experience/s: At least three to four years of experience preferable in a similar environment.
3.3. Special Qualities and Skill Requirements:
3.3.1. Must have a professional driver’s license
3.3.2. Must have good written and communication skills
3.3.3. Must have good records management skill
3.3.4. Must be conscious with deadlines and has time management skills
3.3.5. Must be able to communicate with people from all levels of the organiza2on
3.3.6. Must be computer literate
3.3.7. Must be able to train
3.3.8. Must be able to preside in meetings
3.3.9. Must be able to maintain good rela2on with clients
3.3.10. Must be able to handle sub-contractors.
LOCATION:Laguna
1. JOB SUMMARY:
1.1. The Technician is responsible for doing the processes assigned involve in Pre-
delivery inspection process before delivering the CBU’s to the clients.
2. JOB RESPONSIBILITIES:
2.1. Functional
2.1.1. Receiving Inspection
· Make sure that the document matches the actual VIN number of the vehicle.
· Conduct a thorough inspection of the vehicle and look for any obvious damage. If defects/damages are found, report it immediately to the immediate superior to create a technical report.
6.1.2. Washing & Drying
· Conduct a round check before starting to wash the vehicle.
· Ensure that all doors and window glass of the vehicle are closed before the start of washing operation.
· Ensure that the vehicle is properly washed and dried from the inside and outside. 6.1.3. Under chassis Inspection
· Conduct round check before driving the vehicle to the under-chassis bay area.
· Check if there is any unusual engine sound and engine vibration.
· Check underneath if there is any damage, rust forma7on, leakages, and any loose bolts.
6.1.4. PDI Inspection
· Conduct thorough inspection of the vehicle using the 29-step of inspection method.
· Make sure that any defects found during inspection must be recorded at Vehicle Inspection Checklist (VIC) for records and reference.
· Any damage and defects found must be reported to immediate superior to make a technical report.
6.1.5. Repair
· Round check the vehicle before star7ng to perform repair.
· Check the Vehicle Inspection Checklist (VIC) and see which part of the panel should be repaired.
· Clean and maintain pain7ng tools and equipment.
6.1.6. Buy-Off Inspection
· Check the Vehicle Inspection Checklist (VIC) if there is any pending call for repair, but if there are none, it will proceed to the buy-off area.
· Ensure thorough inspection and cleanliness of the vehicle, exterior and interior and its functionality.
· Check the Delivery Inspection Sheet (DIS) and Acceptance Receipt (AR) for tools and EEP of the vehicle for delivery.
6.1.7. Other Functions
· Ensure that all documents are properly filled in.
· AUend regular operations meetings to develop priorities which are in line with sales
requirements.
· Always practice 5S.
· Performs other tasks that may be assigning within the scope of responsibilities by the Team Leader or Operations Supervisor.
2.2. Operational Coordination
2.2.1. Refer to the Operations Supervisor for all PDI operations’ concerns.
2.3. Training
2.3.1. Pre-Delivery Inspection course.
2.3.2. Basic product familiarization.
2.3.3. 29-Steps Refresher
3. QUALIFICATIONS
3.1. Education: At least vocational course in automotive or High School graduate.
3.2. Work Experience/s: At least equivalent experience in Pre-Delivery Inspection.
3.3. Special Qualities and Skill Requirements:
3.3.1. 20/20 vision for inspection
3.3.2. Accurate and thorough in inspection
3.3.3. Excellent technical skills
3.3.4. Good numerical skills
3.3.5. Easy to adapt to the new method in inspection.
LOCATION:Laguna
1. JOB SUMMARY:
1.1. The Team Leader assists and coordinates with the Operations Supervisor in the process output of the opera3on. He is responsible in submi<ng the reports of the daily outputs in the operations’ process.
2. JOB RESPONSIBILITIES:
2.1. Lead all the manpower assigned either in Yard or PDI operations.
2.2. Lead all the activity to aDain Clients’ requirements
2.3. Lead the maintenance of all equipment & tools necessary to aDain the clients’ requirement
2.4. Ensure that all materials needed in the operations are reported for ordering, ordered, and available to operations.
2.5. Ensure that company resources are being utilized properly.
2.6. Lead in initiating improvements and consistently reports actvites involving the operations.
2.7. Ensure that the area assigned is secured and all safety practices are implemented.
2.8. Lead and ensure that subordinates follow the Company Code of Ethics & Discipline.
2.9. Lead and ensure that Quality Standards required by clients are practiced and implemented.
2.10. ADend regular operations meettngs to develop priorities which are in line with sales requirements.
2.11. Prepare reports regarding output, accidents, incidents and any violations in safety practices.
3. QUALIFICATIONS
3.1. Education: At least two (2) year College Education or Vocational Graduate
3.2. Work Experience/s: At least two (2) years of experience preferable in a similar environment.
3.3. Special Qualities and Skill Requirements:
3.3.1. Must have a professional driver’s license
3.3.2. Must have good written and communication skills
3.3.3. Must have good records management skill
3.3.4. Must be conscious with deadlines and has time management skills
3.3.5. Must be able to communicate with people from all levels of the organization
3.3.6. Must be computer literate
LOCATION:Laguna
Logistics Management
PURPOSE
The position exists for the purpose of securing new business for the company and/or developing and growing existing business and managing over-all performance of solicited accounts including collections and account receivable management to ensure that business requirements, processes and targets are met.
The person’s role is not limited to soliciting new business but includes the following functions and/or responsibilities and other tasks as required by the Superior from time to time.
DUTIES & RESPONSIBILITIES
- Solicit accounts and/or business
- Prepares quotation and/or sales lead
- Attends to client’s inquiries and requirements
- Coordinates with carriers, sub-contractors and other departments with regards to client’s inquiries and requirements
- Ensure that rates and/or quotations are properly coordinated with billing in-charge and/or customer service staff
- Acts as initial approver of SIS and/or Invoices for solicited account.
- Ensure that billings are accurate and on-time
- Ensure that account receivables and/or collection for solicited account is monitored and updated.
- Ensure that contract between OFII and solicited account is prepared, following the requirements of operations and finance. Contract must be duly approved and signed by the Top Management.
- Document processes and instructions for billing and/or customer service staff and perform improvements or updates as needed.
- Provide analysis of industry market trend and strategies (market intelligence) to Top Management
- Prepare and submit sales reports and/or needed reports accurately and on-time.
- Prepares sales presentation and/or sales materials as needed by client and Top Management
Operational Support
- Help monitor operations of key accounts and help resolve issues as encountered.
- Work hand in hand with other departments, to ensure smooth flow of operation.
- Checks and counter-signs billings of own and/or solicited accounts before final approval is secured from the Superior and Manager.
- Escalate specific work or issues to superior and recommend possible resolution for approval.
Execute approved resolution and coordinate with parties concerned.
Customer Satisfaction
- Understand customer requirements and transform inputs into satisfying output.
- Plan and visit client regularly and as needed.
- Attend client alignment meetings and ensure action items are performed accurately and on-time
- Work closely with concerned parties and Superior/Manager in identifying process loopholes and gaps and work on agreed improvements and action plans.
- Collaborate with other department to complete assigned tasks and client business plan
- Participate in customer service projects such as customer surveys.
- Ensure customer requirements and expectations are met.
Financial Responsibility
- Accountable for the accurate and on-time billings to clients.
- Ensure profitability and required returns to company investment is achieved.
- Ensure that financial targets and/or quota is achieved on a monthly basis.
- Ensure that solicited accounts are paying on-time following the agreed terms and condition as stipulated in the approved contract of the client.
- Ensure that liquidation of expenses is submitted accurately and on-time.
- Ensure that expenses are properly covered by official receipts and/or any documents as required by the Finance department.
- Accountable for the safety and proper use of company properties issued such as laptops, mobile phones, car etc.
- Ensure that the company properties are used for legitimate and/or business purposes only and should only be used by appointed Business Development Officer.
Ensure that company properties are well taken care of and should always be available for audit and/or inspection at any given point in time.
QUALIFICATIONS
- Education – Bachelor of Science Degree in Business, Management, Marketing & Sales, Logistics and Transportation, Customs Administration, Engineer or any other 4-year related courses.
Specific Knowledge
- Minimum of 3 years of related work experience (Shipping, Logistics and Supply Chain).
- Minimum of 3 years on Project Management or Sales Management role
- Knowledge in freight forwarding, customs procedures and tariff, shipping, supply chain is an advantage
- With at least Basic MS Office skills (MS Word, MS Excel, PowerPoint,)
Skills
- Above average English communication (written and verbal) and presentation skills.
- Comfortable interacting with people in multiple functional areas
- Ability to multi-task and work in multi-disciplinary teams
- Ability to solve problems with minimal supervision
- Ability to maintain positive working relationship
- Creative, innovative and with good follow up skills
- Quality results-oriented
- Detail oriented
- Excellent time management and problem-solving skills
- Has a strong desire to lead projects, strategic plans and/or business plans or models?
- Team player, collaborative and with positive outlook on work
- Can drive. Having a personal car is an advantage
LOCATION:Makati City
JOB OBJECTIVE:
The Transport Coordinator provides quality and efficient customer service from end-to-end process (account handling) to DDS Department’s internal and external clients.
KEY FUNCTIONS:
• Provides on-time domestic forwarding quotation to existing clients and prospect clients based on approved Rate Sheet via email or formal proposal/quotation
• Sends booking confirmation on a daily basis via email which includes the exact day of pick up and informs clients should there be changes on the schedule via email and phone call
• Provides OFII DDS’s clients shipment status on a daily basis until shipment is completed
• Ensures that proof of delivery and pertinent documents duly signed by OFII DDS clients are available on time i.e. within five working days otherwise formal Incident Report (IR) must be provided within two (2) working days
• Reports to Transport Officer shipment(s) with issues such as but not limited to shipment with discrepancy between documents and physical or actual items, missing items upon receipt of ultimate consignee, delayed shipments, damaged items while in transit, and missing document
• Provides daily, weekly, and monthly detailed shipment report per client
• Provides daily, weekly, and monthly performance report
• Schedules DDS Offsite Checkers and manages their time effectively and efficiently:
- Checkers must be on the client’s facility at least 15 minutes earlier than the call time
- Checkers must ensure that required documents are ready such as but not limited to Delivery Receipt, Waybill, Sales Invoice (SI), and Purchase Order (PO) before leaving DDS office
- Checkers must ensure that items are completely loaded i.e. The items stated on SI/PO and actual items are tally
- Checkers must ensure that client’s items are in good condition prior to loading otherwise it will be reported to client’s authorized representative and secures formal approval if items not in good condition will be included for shipment
- Checkers must ensure that documents such as but not limited to Delivery Receipt, Waybill, Sales Invoice (SI), and Purchase Order (PO) are signed by client’s authorized representative before leaving the latter’s facility
- Checkers must report all completed transactions and transmit pertinent documents such as but not limited to Delivery Receipt, Waybill, Sales Invoice (SI), and Purchase Order (PO)
- Checkers must liquidate cash received from Forwarding Officer for transportation expenses within the day or if not possible on the next working day
- Checkers must deliver DDS Sales Invoice to its clients
• Sales Invoice and Transmittal Slip will be prepared by Billing Clerk
• Sales Invoice and Transmittal Slip must be signed by the client’s authorized representative
• Duly signed Sales Invoice and Transmittal Slip must be returned to Billing Clerk within the day and if not possible on the next working day
• Reports DDS Offsite Checkers issues in the workplace to Transport Officer
• Performs tasks that may be assigned from time to time such as Special Projects
• Ensures to meet the Key Result Areas (KRAs) and Key Performance Indicators (KPIs)
LOCATION: Carmona Cavite
I. Objective / Purpose of the Job
• Reports directly to the Transport Manager.
• Provides quality and efficient service to internal and external clients through the daily supervision of coordinators and OFII subcontractors. Which includes but not limited to solving issues and challenges of the group.
• Supports to achieve the section’s objectives, KRA and KPI.
• The position exists to support the Transport Manager in developing creative in- land freight solutions through improved services and continue building a good relationship both to internal and external clients and OFII subcontractors.
II. Key Activities / Accountabilities
• Manage internal/external customer relationships and ensure standards are achieved and continuously improved.
• Manage the transport financials pertaining to trucking costs and others related to transport.
• Manage and lead the coordinators in their day to day operations.
• Ensures that each coordinator executes their duties and responsibilities well.
• Ensures that the coordinators respond to client calls and emails on time and a knowledgeable manner.
• Ensures that the coordinators provide accurate reports, documents and information required by the clients.
• Appropriately manage all transport human and equipment resource requirements.
• Ensure all company policies and procedures are adhered to, including transport operations SOPs and SLAs.
• Professionally represent the company in all forums (meetings, seminars, courses etc).
• Manage transport housekeeping standards, ensuring high quality cleanliness.
• Liaise with internal / external clients as required.
• Attend out of hours call-outs as required.
• Completion of reports / administration functions as required
• Perform tasks that maybe assigned from time to time such as Special Projects and other that the Transport Manager may delegate.
• Handles all billing transactions relative to trucking operations and subcontractor collections. Mediate between internal clients and Accounting in terms of coordination and reconciliation of billings and other financial concerns (AR, collections, SOA, Invoices, etc.)
• Determine and analyse transport operations metrics and gaps
• Recommend improvement plans
III. Qualifications, Competency & Experience
• At least 5 years of work experience. Familiar with land transportation network with experience in consumer (B to B) model an added advantage.
• Experience in domestics freight and transport operations
• Experience in sourcing, negotiating and operations of either in house or contract transport an added advantage
• Energetic, charismatic and has a flair for problem solving, influencing, coaching and a natural business acumen.
• Process oriented, Proven track record in logistics fleet management an added advantage
• Degree/ Diploma in Logistics or equivalent experience in the same field an added advantage. Comprehensive work experience can be considered in the absence of related qualification.
• Computer Literate and comprehensive knowledge/skills in Microsoft Office (Excel, Word and Power Point) needed.
• A thorough understanding of supply chain processes
• Necessary Technical / Functional Skills
• Excellent verbal and written communication skills
• PC software skills (word, excel as a minimum)
• Resource management skills (both human and equipment)
• Planning, organizing, and delegation skills oral and written communication skills
LOCATION: Manila
Trading and Services Industry
LOCATION: Batangas
Position Title: HR Manager – Shared Services
Designation: Managerial
Section/Department/Division: Shared Services Section / Human Resources Department
Organizational Relationships:
- Reports to: Group Head – Human Resources
- Supervises:
o Assistant HR Manager – Shared Services
§ HR Payroll Supervisor (1)
§ HR Associate – Shared Services (1)
Job Objectives:
- 1. Oversee the administration, documentation, and processing of employee benefits.
- 2. Ensure accuracy and timely preparation of Appointment Letters and Personnel Change Notices (PCNs) for position movements.
- 3. Assist the Group Head – HR with research on wages, benefits, and policy development.
- 4. Address and correct salary distortions promptly.
- 5. Manage sports and social activities for Team Rayomar effectively.
- 6. Collaborate with external service providers to secure beneficial agreements.
- 7. Handle complex queries and manage employee lifecycle issues, including benefits, discipline, and interpersonal matters.
- 8. Champion HR policy development and legislative compliance within the section’s scope.
- 9. Implement HR benefits programs such as vaccination drives, annual physical exams, and executive check-ups.
- 10. Stay updated on market trends to enhance policies and benefits.
- 11. Develop and monitor process improvements to increase team efficiency.
- 12. Provide effective supervision and mentorship to subordinates.
Key Duties:
Functional Responsibilities:
1. Life, Health, and Accidental Insurance
- Ensure timely renewal and comparative evaluation of insurance proposals.
- Recommend the best options aligned with organizational needs.
2. Appointment Letters and PCNs
- Review and countersign PCNs for employee movements.
3. Productivity-Based Pay (PBP)
- Verify attendance and eligibility reports for PBP incentives.
4. Discipline and Consequence Management
- Assist in disciplinary committee meetings and ensure due process in memos.
5. Compensation and Benefits
- Conduct wage surveys and recommend updates.
- Oversee benefits program administration and propose enhancements.
6. Sports and Social Events
- Plan and oversee social and sports activities, including budget preparation and event guidelines.
7. Industrial Relations
- Address grievances, labor disputes, and DOLE hearings.
- Conduct exit interviews and provide counseling.
8. HR Policies/ISO Compliance
- Develop, review, and update HR policies and ISO-compliant documentation.
9. HR Audit and Job Architecture
- Conduct HR audits and job evaluations.
- Establish and update salary structures and job descriptions.
10. Staff Supervision
- Assign, monitor, and evaluate subordinates’ tasks and deliverables.
11. Miscellaneous
- Prepare retirement plans, service awards, and coordinate CSR activities.
- Facilitate HR forums and ensure effective communication of policies through online platforms.
Qualifications and Skills:
- Proven experience in HR management, preferably in shared services.
- Strong knowledge of compensation, benefits, labor laws, and industrial relations.
- Proficiency in policy development, process improvement, and legislative compliance.
- Leadership skills with the ability to supervise and mentor staff effectively.
- Excellent communication, negotiation, and organizational abilities.
Employment Type:
Full-time, Managerial
Location: Onsite
LOCATION: Makati City
Oriental Merchants, Inc.
Licensing Officer – Job description
FDA (Food and Drugs Administration)
- Act as Regulatory affairs officer for OMI food, Cosmetic & Drug (veterinary & medicated cosmetic) products.
- Coordinate with FDA for the acquisition of :
1. License to Operate (LTO) for Food, Cosmetics & Drugs as Importer/Distributor
2. Certificate of product registration (CPR/Notification) of food, cosmetic & drug products .
3. Import Clearances for product samples included in upcoming new shipments - Coordinate with suppliers for gathering of documents required for the LTO, CPR & import clearance applications.
- Evaluate documents to make sure compliance in accordance with FDA requirements.
- Revise product labels in compliance to FDA requirements to avoid denial of CPR/Notification applications.
- Apply on line with FDA for LTO, CPR, Notification & import clearance applications.
- Request necessary funds for FDA fees. Process payment thru LBP online payment link. Liquidate requested funds. Follow up posting of payment thru email if FDA cashier failed to post payment after 5 days.
- Communicate with FDA thru emails & phone calls regarding requirements, enquiries and other related concerns.
- Re-apply all denied applications with compliance.
- Update list of pending applications for status & necessary follow ups.
- Update list of registered products. Maintain printed & digital copy of LTO,CPR & Notifications.
- File all product important documents for records & references and for FDA inspection purposes.
- Arrange inspection of office & warehouse facilities for the approval of LTO Food, Cosmetics & Drug initial or renewal applications if necessary.
- Coordinate with suppliers to make sure shipping documents (Invoice description) are in compliance to our CPRs & Notifications. Check validity of CPR/Notification for each product to be included in the shipment.
- Provide broker the required documents (FDA CPRs/Notifications & Import clearances) for the release of every shipment from BOC.
- Provide Sales department with documents related to product specifications and analysis data and manufacturers certifications (GMP, ISO, HACCP, HALAL, KOSHER etc).
- Assist the Marketing department in the application of Marketing promotional permit from FDA.
- Prepare yearly budget for the licensing department.
- Coordinate with Operations department for the retention of samples for each batch of cosmetic products received from shipments.
- Keep up to date with changes in regulatory legislation and guidelines and strictly
- observe compliance.
- Attend public hearing , meetings and mandatory seminars at FDA.
BPI (Bureau of Plant Industry)
- Coordinate with BPI for the acquisition of accreditations as Importer for seed products.
- Update list of importable for new & current products by preparing new list with the details of the product and submit the required documents e.g.CPRs and accreditations to Intercommerce Network Services (service provider of BPI).
- Apply for SPS import clearance PRIOR to loading of every Luengo shipment thru Intercommerce
- Check and maintain funds for future SPS applications.
- Apply certificate of non-coverage for new seed & plant products with BPI import registration department.
- Attend meetings and public hearing at BPI offices.
BOC (Bureau of Customs)
- Coordinate with Broker (Asiatrans Int’l Inc.) for the requirements for the yearly renewal of BOC certificate of registration during the 3 rd quarter of the year.
- Request all needed documents from legal, accounting departments and warehouse facility. Gather and Prepare all documents for submission to BOC thru our broker.
- Follow up broker for the status of the renewal application or for any additional documents needed.
LOCATION: Muntinlupa City
SALES MANAGER (LAS PIÑAS CITY)
DESCRIPTIONS
- Manage the company’s sales team for retail and food service for Metro Manila, Provincial Luzon, and Vismin.
- Guide the maintenance of the company’s regular accounts and spearhead new business development – tapping on new revenue streams that will enhance and ensure the achievement of the company’s revenue objectives.
QUALIFICATIONS:
- Candidate must possess at least Bachelor’s/College Degree in Business Studies/Administration/Management, Marketing or equivalent.
- At least 5 Year(s) of working experience specialized in Sales and Marketing/Business Development or equivalent.
- Work experience in a FMCG and Retail (Food/Beauty) industry or similar
- Can start ASAP
- Willing to work in Las Pinas City.
LOCATION: Muntinlupa CIty
The Sales and Marketing Manager is responsible for preparing Swire Travel’s Strategic Plans/Initiatives in relation to growing the business, and oversees its implementation in cooperation with all departments. They lead, motivate, direct and coordinate the activities of the Sales Team towards the goal of meeting its sales targets. They are responsible for the overall brand image, and presentation of the company towards all external parties. The Sales and Marketing Manager oversees all sales related activities from corporate account acquisition, to product or package development, to marketing offers towards clients.
JOB QUALIFICATIONS:
• Education: Must be a graduate of a four year college course.
• Work Experience/s: At least three (3) to four (4) years’ experience as a Sales Manager, preferably in a similar environment.
• Must know how to analyze sales figures and statistics and should have a
strong grasp of Microsoft Office.
JOB DESCRIPTION:
• Responsible for growing Swire Travel’s corporate account base.
• Responsible for growing Swire Travel’s leisure business.
• Identifies and leads opportunities for MICE travel.
• Represents Swire in marketing and sales-related events and projects and events.
• Ensures that the activation of new accounts is done smoothly with documented terms and agreement with the client, and documented clear instruction and information dissemination to other departments such as Operations and Finance.
• Handles additional after-sales responsibilities together with the Customer Service Supervisor
• Ideates and develops a marketing plan to include sales strategies and initiatives to meet sales targets, both for corporate and leisure travel.
• Ideates and develops a promotions plan, identifying how to build brand awareness, recognition, and recall, this includes both digital and on ground initiatives.
• Determines the appropriate marketing collaterals to use (if any) for each initiative and ensures timely production and delivery of the marketing collaterals.
• Oversees execution of any and all marketing initiatives and reports on the performance of each initiative.
• Oversees Account Executives’ sales efforts and assists them in their logistical requirements.
• Oversees the overall implementation of the marketing plan, promotions plan, and sales initiatives.
• Assists in the securing, shortlisting and accrediting tourism suppliers to be used by the company.
• Regularly monitors that the Sales and Marketing Department’s Quality Objectives, and ensures they are being met.
• Monitors the preparation of customized presentations and/or reports for Swire Travel clients.
• Sets KPIs of the entire Sales and Marketing Team and regularly monitors the progress to meeting the approved KPIs.
• Performs other tasks as may be directed by the President and General Manager.
• Exercises administrative control over subordinates on matters of attendance, performance appraisal, discipline, training and work behavior.
• Develops and executes programs for staff development, succession planning, career progression and replacement
LOCATION: Makati City
PROFESSIONAL QUALIFICATIONS
1. Ideally be a graduate of an Industrial Management Engineering, Software or Information Systems Technology at a reputable university.
2. Familiarity with ISO 9001 (Quality Management System), ISO 22301 (Business Continuity Management) and ISO 27001 (Information Security Management) certifications and concepts.
3. Familiarity with networking connectivity and basic workstation troubleshooting.
4. Possess an inquisitive and investigative skill set aimed at finding and solving problems.
5. Be a self-starter and require minimal supervision.
PRIMARY ROLE
To ensure that all technology (such as software, applications, monitoring devices, etc.) are cascaded and implemented by all parties. The candidate is expected to actively act as the main liaison and coordinating party between the operational users, the IT department and any other providers (internal or external) and/or suppliers by:
1. Ensuring that the identified operational user is provided with the right type of work station, connectivity and/or any accompanying devices in order to properly do his/her assigned tasks.
2. Ensuring that the software or application is installed properly in the work stations of the identified users.
3. Ensuring that the workstation has access to the internet and/or other devices.
4. Coordinating with all relevant parties to ensure that the operational user has been provided with the proper training for them to accomplish their assigned tasks including those provincial offices and/or warehouse.
5. Communicating and liaising regularly with all operational users, the IT department and any third parties to ensure that the software or application is achieving its intended purpose.
6. Analyzing any concerns and issues from operational users and coordinates with all other parties to provide solutions to resolve the issues on hand.
7. Demonstrating a strong sense of influence and positive character to effect positive change within the organization by exhibiting proactiveness leadership, technical and analytical skills at the mid-management level with an eye for detail.
8. Developing and coordinating with other parties any monitoring systems that can improve the efficiency of the company as well as for its customers
9. Familiarity with and competent in business continuity data breach and disaster recovery implementation in case of emergencies
SECONDARY ROLE
1. Implementing information/cyber security measures and coordinating with the IT Department to ensure that the company’s systems and information remain protected against any inline threats such as but not limited o any data loss, data theft, hacking, virus infection, corruption, malware or any other forms of data misuse and loss
2. Adapting and remaining abreast of new technologies and business advancements through continuous learning and professional development
3. Willing to travel to other company offices in order to achieve his objectives
4. Demonstrating competency in network connectivity and administration
5. Assisting and coordinating with the Admin/QMBP/IT departments in all of their functions
6. Conducting or assisting in any training or familiarization programs intended to improve a department or staff’s ability to maximize the potentials of any company software, applications or device
7. Reporting regularly to the management on the status of all assigned projects based on SMART criteria (Specific, Measurable, Achievable, Relevant and Time-bound)
8. Coordinating with management, the various departments and external/third parties on how to best protect the interests of the company and of Rayomar Management Inc
9. Brainstorming with management and the departments on continual improvement and strategical initiatives as well as keeping abreast of logistics trends/developments
10.Performing any other work-related tasks or projects that may be assigned by management from time to time
LOCATION: Makati City
- Answers sales inquiries received from new accounts
- In charge of getting new leads on potential new accounts through research online and use of local directories from Chambers of Commerce or SEC, or Bureau of Immigration lists
- Researches for leads on potential new accounts and does profiling of accounts and shortlists leads through phone blitzes, through an email blast to introduce the company, and possibly make actual visits to potential new accounts.
- Determines whether the organization or company has travel requirements through client profiling.
- Sends to potential clients introduction letter, company profile, pricing grid travelers support, service agreement, credit line application.
- Do sales calls and sales presentations and maintains contacts with clients even after. Proactively call clients/accounts for possible bookings and reservations and offering tour packages for both international and domestic tours. Make company visits to shortlisted accounts, discussing the services offered by the company
- Effectively coordinates with Operations Team (Reservation and Ticketing Associates) to ensure on time processing of customer requests.
- Covers requests for tours, cruises, hotels, transfer, and travel insurances, for both international and domestic transactions.
- Prepares tour packages by securing quotations from tour operators.
- Prepares and submits sales reports as directed by Management.
- Assists in any sales and marketing projects and participates in seminars/trainings as may be directed by management.
QUALIFICATIONS:
- Must be a graduate of a four year college course.
- At least one to two years of experience in sales, preferably in a travel agency or hospitality environment
- Must be naturally open to meeting people and having good rapport with them.
- Must have good people skills, i.e., easy to converse with, respectful, patient. He must be a good listener and must be able to connect to the prospects’ needs and determine the best solution that Swire Travel can fit clients’ needs.
- He should be self-driven to achieve quotas and goals / tasks set by the company
- Must be assertive, accountable, and dependable.
- Ability to identify and understand issues, problems and opportunities; determines course of action; develop appropriate solutions.
- Must be resilient and has a high tolerance for stress and must be trustworthy.
- Ability to present ideas clearly and effectively in written and verbal form; ability to edit work, adjusting language or terminology as appropriate; ability to use correct grammar, organization and structure.
- Must be dynamic and a competent team player; Must be adaptable to change.
- Has sense of urgency and obligation to timely completion of projects.
- Attention to detail along with a commitment to quality and confidentiality.
LOCATION: Makati City
